Influencer Invoice Template (Free, Copy and Paste)
A free influencer invoice template to copy, a filled-in example, what goes in each part, when to send it, W-9 and 1099 basics, and what to do when a brand pays late.
Founder & CEO, Superdeal
Updated October 22, 2026.
TL;DR. An influencer invoice is the bill you send a brand for work you already agreed on: who you are, who pays, what you made, what it costs and how to pay you.
Copy the free template below, fill in the [brackets] and send it as a PDF.
Put each deliverable and the usage rights fee on its own line, then the total and your payment terms.
Send it when your contract says: before work for a deposit, after approval for payment on delivery.
👉 Create a free creator profile on Superdeal. Brands send offers with the contract built in, and you get paid when the brand approves your content. No invoice to chase.
Your first paid brand deal is a big milestone. Then comes the practical question: how do you get paid? You send the brand an invoice. Here is a beginner's guide to invoicing as an influencer, plus a free influencer invoice template to copy.
What Is an Influencer Invoice?
When one business hires another to do work, it expects a bill. That bill is an invoice. It lists the service you provided, the amount owed and the due date.
Send an invoice for every sponsored post, product photo, UGC video or other content a brand pays you to make. An invoice is not a contract, though. It only asks for payment for work you already agreed to. For the agreement itself, use our influencer contract template, or the UGC contract template if the brand posts your content on its own channels.
What Goes on an Influencer Invoice?
Keep it simple. Many large companies feed invoices into automated systems, so skip anything extra. Include:
Your name (or business name) and contact details
The brand's company name and billing contact
A unique invoice number
The date you issued the invoice
The due date
Each deliverable and its rate
Any usage rights fee
The subtotal, any tax and the total due
Payment terms and how to pay you
Free Influencer Invoice Template (Copy and Paste)
Use this as an influencer invoice template, a content creator invoice template, a UGC invoice template or a sponsorship invoice. Copy it, replace everything in [brackets] and delete lines that don't apply. Then save it as a PDF and email it to the brand's billing contact. It's a starting point, not tax or legal advice.
📄 Get this invoice as a Google Sheet. Open it, then File > Make a copy to edit. Amounts and totals add up on their own, and a second tab has the filled-in example.
INVOICE
Invoice number: [e.g. 1001] | Invoice date: [Month DD, YYYY] | Due date: [Month DD, YYYY]
From: [Your name or business name] | [Your email] | [Your mailing address]
Bill to: [Brand or company name] | Attn: [Contact name or Accounts Payable] | [Billing email or address]
Services and deliverables
[Deliverable 1, e.g. 60-second TikTok video]: [quantity] x $[rate] = $[amount]
[Deliverable 2]: [quantity] x $[rate] = $[amount]
[Deliverable 3]: [quantity] x $[rate] = $[amount]
Usage rights fee (if agreed), [where and how long, e.g. paid social ads, 30 days]: $[amount]
Subtotal: $[amount]
Tax: $[amount, if any]
Total due: $[total]
Payment terms: [e.g. Net 30, 50% upfront and 50% on delivery, due on receipt]
How to pay: [Payment method, e.g. ACH bank transfer, PayPal or check, and where to find your details]
Notes: [Campaign name, the brand's PO number if they gave you one, links to the live posts]
Thank you for your business!
How to Fill Out Your Influencer Invoice
Your Details and Invoice Number
Use the exact name the brand knows you by, and contact details that work. Pick one invoice number format, numbers only (1001) or letters and numbers (JQI-095), and go up by one with every new invoice. You'll use these numbers to track what has been paid. Our guide to how creators manage brand deals shows a simple tracker for that.
Deliverables and Rates
List every agreed deliverable on its own line with its agreed rate. Brands often split costs across several budgets, so they need to see exactly what they're paying for. Not sure what to charge? See our influencer rate card guide.
Usage Rights Fee and Payment Terms
If the brand will run your content in its own ads, you likely agreed on a usage rights fee in your contract. Add it as a separate line that says where the brand can use the content and for how long.
Payment terms tell the brand when to pay. Common terms are 100% upfront, a 50/50 split, Net 30 (due 30 days after the invoice date), Net 60, milestone payments and payment on completion. Copy the terms from your contract. If you never agreed on any, many brands expect Net 30, but confirm with the brand before you send.
Taxes and Form W-9
Leave the tax line at $0 unless you know a tax applies. In the US, sales tax is set by each state, not the IRS, and the rules for services differ by state. If you're registered for VAT or GST in another country, ask your accountant whether to add it.
A US brand will often ask for your Form W-9 before it pays you. It gives the brand your name and taxpayer ID number, and it goes to the brand, not the IRS. If a brand pays you $2,000 or more in a year, it generally reports that on Form 1099-NEC. That threshold applies to payments made in 2026 (it was $600 before) and may rise with inflation from 2027. If you're paid by card or through a payment app, you may get a Form 1099-K instead. Apps must file one once you receive more than $20,000 across more than 200 transactions in a year. Either way, you must report all your income.
Check Your Totals and Payment Details
Recheck every line and the total, so you bill exactly what you agreed. Make sure the payment instructions are right too. You can send bank details separately instead of putting them on the invoice, as in the example below.
Influencer Invoice Example (Filled In)
Here is the template filled in for a made-up creator who made one UGC video and two short edits for a made-up skincare brand. The prices are an example, not a rate guide.
INVOICE
Invoice number: JQI-095 | Invoice date: October 20, 2026 | Due date: November 19, 2026
From: John Q. Influencer | jq.influencer@example.com | 1234 Influencer Way, Influencia, USA 10001
Bill to: Clean Living Botanicals | Attn: Accounts Payable | 1234 Client Place, Clienttown, USA 10002
Services and deliverables
UGC video: 1 x $350.00 = $350.00
Short-form video edits: 2 x $75.00 = $150.00
Usage rights fee, paid social ads, 30 days: $150.00
Subtotal: $650.00
Tax: $0.00
Total due: $650.00
Payment terms: Net 30, due within 30 days of the invoice date.
How to pay: ACH bank transfer, using the bank details sent separately.
Notes: New botanicals line, review videos.
Thank you for your business!
The due date is 30 days after the invoice date, which matches Net 30 terms. The tax line is $0 here; check what applies to you.
When to Send an Influencer Invoice
The timing depends on the terms you agreed with the brand. Ask how its accounts payable process works before you start, so your invoice doesn't get stuck.
Before the Work Starts
If you agreed on a deposit or full payment upfront, send the invoice before you begin. This often makes sense with a new brand.
After Delivery or Approval
Some deals pay on delivery or when the brand approves your work. Send the invoice once every deliverable is done.
On a Payment Schedule
Longer projects and ongoing deals, such as a brand ambassador contract, may split payment by milestone or by month. Your contract should say what you deliver before each payment. Add a project prefix to your invoice numbers (CLB-01, CLB-02) and send each invoice on the agreed date.
What to Do When a Brand Pays Late
Sooner or later, a brand will pay late, often by honest oversight. First, check your invoice: the date you sent it, the payment terms and who received it. If the payment really is late:
Send a polite reminder with the invoice number, amount, due date and a copy of the invoice.
No reply? Call or email the brand's accounts payable team, and keep notes of every conversation.
Charge a late fee only if your contract allows it and the law where you work permits it.
If nothing works, get advice from a lawyer.
For your next deal, write a deposit and a late fee into the contract before you start.
Get Paid Without Chasing Invoices on Superdeal
Invoicing works, but chasing payments eats into the time you could spend creating. On Superdeal, a brand's offer already carries the deliverables, dates and price on standard terms, with the contract built in. You e-sign on the offer, no PDFs. Drafts, due dates and live posts are tracked on the deal.
Payment goes out when the brand approves your content, so there is no invoice to chase. Creators pay $0 and keep 100% of the agreed rate, minus standard payment processing. Brands find you through a free public creator profile that they search by niche.
👉 Create your free creator profile and let brands send you offers.
Influencer Invoice Template FAQ
What should an influencer invoice include?
Your name and contact details, the brand's billing details, a unique invoice number, the invoice date and due date, each deliverable with its rate, any usage rights fee, the total, payment terms and how to pay you.
When should an influencer send an invoice?
When your contract says. Send it before work starts for a deposit or upfront payment, after delivery or approval for payment on completion, or at each milestone for longer deals.
Do brands send influencers a 1099?
A US brand that pays you $2,000 or more in 2026 generally files Form 1099-NEC, unless it pays by card or payment app. It will usually ask for your Form W-9 first. You must report the income either way.
Is an invoice the same as a contract?
No. A contract sets the deal: deliverables, price, usage rights and payment terms. An invoice asks for payment under that deal, so sign the contract first.
